Present: Meg, Marcella, Deborah, Linda, D’vorah, Pat, Julie, Claudia, Meredith, Robin
Approval of Minutes from March Meeting: Approved
Approval of Agenda: Approved
Executive Director’s Report (Michael):
Keep the staff and all that they are doing in mind- we’re growing and it’s a lot of work!
Mt. Airy day was amazing! At least 50% of the people who attended came by to say hello and how much they love what I do. Michael is going to push us into Germantown and surrounding areas.
After school is going really well- they started a garden, working with community
We have two Drexel co-op students, Aijia and Izzy, and they are great!
We would like to have you all join the training sessions which are:
June 1st: 5:30-9:30- New staff, TCL
June 2nd: 5:00-10:00- All staff
June 3rd: 9:00-6:00 – All staff – if you can do only one time, come during lunch on Saturday (12:00 or 12:30), and there will be story and discussion time
June 25th: 5:00-9:00- Site Setup
June 7th- SHADOW will be performing from “The Exonerated” – Philadelphia Youth Theater Festival
Programming Update (Michael):
We’re using a secondary location for our overflow
Executive Committee Report (Meg/Claudia):
Approval of Summer Sort of Thing – happened at EC meeting, supported by RDC meeting vote
Financial Report (Michael):
Things are looking good right now- because it’s income for summer camp tuition.
Please feel free to ask Michael for bank statements, etc, if you’d like to see them. He’s happy to email them to you.
We got the DOUTY Grant- $4000 – next year will be the year “off”
Still waiting for Lenfest
We have a Drexel Co-Oper who is helping us get our finances in order
St. Clair CPA will be coming out to help us set up for an audit, because this is our 5th summer as a non-profit, so it’s recommended. It will be an additional cost, which we can put in next year’s budget
For grants we didn’t get, we talked about inviting the representatives to come by and see things with the kids in action, which will keep the relationship open and show there are no hard feelings
Strategic Planning Committee Update (Marcella/Jake) :
There are some gaps that need to be filled in, which will happen at the next meeting – nothing major
Clean up the language, more “strategic” and useful as a document
Most of what we have now is “ongoing” projects – a working plan
Please feel free to look at the document online here: http://yesandcamp.org/blog/?p=156
Discussed the need to come up with a succession plan
Resource and Development Committee Update (Pat):
Annual “Ask” letter went out the other day:
2 different letters went out- 1 for donors who gave within the last year, and 1 for people who hadn’t given for a couple years. Will be followed by an email reminder with a link in a week or so
We need to come up with a more cohesive plan, and let people know what that plan is…Deborah is going to help us with that
Auction – reminder:
If we want to do it in November, we should start to talk about it now
We will discuss dates at the next RDC calendar
Nominating Committee (Meredith):
Recruitment of New Members: Over next couple of years we have a lot of people leaving in groups, so we want to be sure we have lots of people who can take their places
Think about people you know in your life who might be a good potential board member and let Meredith know – she will remind us in the next few weeks.
Need more “door openers” and “donors”
Call Summer Hospitality Task Force: D’vorah, Robin, Deborah, Claudia, Julie, Pat
Getting people to Friday events: 7/14, 6:00 PM; 8/4, 6:00 PM, 8/24, 6:00 PM
Managing dinner or cook out during one of the Friday shows: Back to Camp Night?? Maybe this year it’s too soon….
Concessions for SSOT – 8/9, 8/10, 8/11
Scheduling Board Members to attend
Important Dates: July 7th – SHADOW Banquet
Next meeting: July 18th, 2017, 5:30 Dinner, 6:00 Meeting