July 19, 2016
PRESENT: Meg, Meredith, Trish, Marcella, Jeff, Adam, Jake, Claudia, Robin, Chris, Michael
Approval of Minutes from last meeting: APPROVED
Approval of Agenda: APPROVED
ED Report (Michael):
Camp is going well, numbers are very robust, we are really at capacity. What does that mean for upcoming years?
Shadow CO is great: This year's show will NOT be family-friendly- taking on very grownup issues
Senior Banquet was great: celebrated Natalie (as a surprise!)
Friday is the first 6:00 PM show, and it's also Alumni Night - inviting campers and staff to come
August 12, September 2nd are the next two shows
August 9, PHILO company is coming to film a documentary about us- the whole day!
August 16, FOX29 will be coming to put us on their morning show!
SSOT August 17, 18 and 19th, 6:00 PM
SHADOW September 9, 10 and 16th and 17th
Saturday August 13 - Field Day! 11:00 - 2:00
Mid-summer report: Operating at full capacity except for 4 slots for middle schoolers
Tuition- still waiting for some to come in, but epxected is over projected
Camperships: 50% awarded, partial and full
SSOT- we are awarding more camperships than we expected - will examine the numbers and see why this is
Chris is going to her mandatory "running a care-center" training - will be for Fall programming - per Lenfest
Afterschool program is in the works! Will be looking for staff and kids to sign up
Research and Development Committee (Trish)
Resource Development Report:
Board Cultivation- within $300- great work!
Grants and Foundations: great so far! Waiting for more in the Fall
SHADOW banquet, upcoming events, ads in SSOT program, etc.
Auction: Saturday Evening, December 10th, 6:00?
Auction Task Force: Trish, Pat, Meredith, Claudia, Marcella, Robin
Call WSOT Task Force - will call in September
Strategic Plan Committee (Claudia) - will present new draft in September
Finance Committee (Adam):
Program by program budget:
Programs are basically self-sustaining, as they pay for overhead
As the Board, we are responsible to get people to donate to make more
Stuff in progress: IMagination camp, SHADOW, SSOT
New program: afterschool, which will mostly be paid for by LENFEST
We really need to get to the $12,000 campership goal- so please, help spread the word!!
Executive Committee (Meg): Nothing to report
Nominating Committee (Tia):
Tia and Michael are looking at names from last time, and please let her know if you have any new names to let them know
SSOT Task Force Presentation/Job Sign Ups (Robin):
Passed around sign up sheet for jobs- Board members who are not here will be asked to sign up as well
Robin and Michael will decide on food, etc....would be great for Board members to donate pizzas, pretzels, etc.
We still have a gap between the projected income from tuition and projected expenses, so we should really figure out
what we're going to do about it
September 20, 2016
November 15th, 2016