Executive Committee Meeting 10/17/18

EC Meeting – YACA
Present: D’vorah, Chris, Tracy, Claudia, Robin

Called to order: 6:52

  • Check-in with Chris:
    • Going well- just figuring things out
    • Michael has been coming in to help
    • Debbie has started
  • Chris and Deborah met
    • Up to speed on grants
    • We need to update our Strategic Plan- we need to follow something, but perhaps the one we have is too massive
    • Hard to develop a budget if we don’t know what we’re reaching for
    • Should we hire a grant writer for a short amount of time?
    • Can Chris and Debbie handle it, with Meg and Julie’s help? Tracy said she would help too….
  • Working on Fall Appeal letter- get that out in next week or so
    • It would be helpful to have a “map” to follow to ask individual donors
    • Perhaps a phone bank with Shadow kids to contact
    • Maintaining what we have for the next year will be crucial
  • ED Search Task Force is meeting on 10/24 at GMC
    • Most people said they could come
    • Possible that we might have to rethink the job description
  • Marketing and Media – Adam has said he would work on it
    • Debbie is good for doing social media
  • Grant cycle report – Michael prepared one, but Board has asked to see it
    • Chris will send it out before the Board meeting
  • Regulatory Agency work:
    • Claudia will be speaking with Michael about this
    • Renewing lease at GMC
    • Insurance is usually in February
    • Tax returns are in, need to be signed and filed
    • Tax- Exempt status, etc….
    • Contracts?
  • Update Board Portal
    • Website
  • New members:
    • Allison (already working!)
    • Mindy
    • Marie (maybe)
  • Financial status:
    • Chris presented proposed 2019 budget
    • We need to pay staff for training – even minimum wage
    • We need to pull back on our enrollment for Imagination Camp
    • D’vorah suggested that we prepare 3 different budgets, playing out different scenarios
    • This is going to be a more complex year
  • Ask Michael about VIP Match Donor
  • YACA Board Meeting
  • Committee Reports:
    • ED Report (Chris)
      • Annual Appeal
    • Executive Committee (D’vorah/Claudia)
    • Resource and Development Committee (Pat)
    • Auction Task Force Report (Pat)
    • Finance Committee:
      • 2019 Budget – presented and voted on
    • Nominating Committee (Meredith)
      • Update on Potential Members
      • Board Slate for 2019:
        • Co-Chairs/Secretary: D’vorah and Tracy
        • Treasurer: Jeff
        • Resource and Development Committee: TBA
        • Nominating (Meredith):
      • Strategic Plan:
      • Building/Space Issues
      • Task Force Called:
        • Strategic Plan
        • Task Force Reports
        • WSOT Task Force
      • VIP Event
      • Board Match
      • Tuition Task Force
      • Goodbye to Julie, Pat, Adam and Robin
      • Set 2019 Meeting Dates – dinner signup?
        January 15th
        March 16th (3rd SATURDAY- BOARD RETREAT – SAVE THE DATE!)
        May 14th
        July 16th
        September 17
        November 19th
        Next Meeting: January 15th, 2019
  • Next EC Committee Meeting:
December 18th, Location TBA
    W/ Executive Committee, New Board Members and Committee Chairs

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